Appendix D. Purchases and sales
Only users assigned a Producer Role can register sales and purchases in Global Trace. Logging purchases and sales is essential for ensuring comprehensive product traceability throughout the supply chain.
Purchase and sale transactions can only be logged based on the supply chain map that is configured by the Super Administrator, so it is essential that the map reflects all potential business transactions. In some cases, producers transact through intermediaries (e.g. brokers) and do not know who their product will eventually be sold to. In these cases, the Super Administrator must assign permission to register sales through intermediaries in the Producer Role configuration.
After the Super Administrator has created the supply chain map, and a user is invited to a Producer Role, the Producer must onboard and then add their business partners in order to register transactions among them.
Purchase
The user Role must have permission to log purchases and appear in the supply chain map to use this feature.
- A producer will only be able to add upstream suppliers according to the supply chain map configured by the Super Administrator.
- A user may be able to purchase products from a broker or intermediary. To log this transaction, the user must first add the broker as their business partner and select them from the list when making the purchase.
After selecting the seller, the user must select the products that are associated with the purchase. Based on the list of permissions assigned to the Producer Role, users can: type the Product ID or scan its QR code. When products have not already been captured on Global Trace, they need to be input manually into the system. This represents scenarios where a Producer has imported products that were not captured on Global Trace at the point of raw material extraction.
To ensure the integrity of data collected on Global Trace, transactions are validated as:
- A product listed on a sale must currently belong to that supplier; and
- A product listed on a sale must not have already been sold to another supplier.
After the transaction is logged, the purchased products are assigned to the buyer’s facility.
Sale
The user Role must have permission to log sales and appear in the supply chain map to use this feature.
- A producer will only be able to add downstream suppliers according to the supply chain map configured by the Super Administrator.
- A user may be able to sell products to a broker or intermediary. To facilitate this transaction, the user must first add the broker as their business partner and select them from the list when logging the sale