Cobalt Pilot Configuration

The platform configuration involves a 7-step sequential process as outlined below:

Step 1 - Profile setup

Input the system name.

• Upload the preferred logo.
• Update location services (used for incident reports).

Step 2 - Product Definition

For information on defining product attributes or Key Data Elements (KDEs), refer to this page that describes the process of defining products

For each product that is defined, ensure that ‘Cobalt ore (heterogenite)’ is included in the “Product contains” drop down.

Translations of Products & attributes: Please refer to this page for the process of uploading product and attribute translations.

Step 3 - Role Definition

For detailed guidance on defining roles and permissions, refer to the following resources:

• How to define key roles
• Roles & Permissions configuration file
• For all Producer roles, select Responsible Minerals Initiative RMAP ID as the external identifier, except for Mining Enterprise role, where Internal Identifier should be used.

Step 4 - Supply Chain Mapping

For detailed instructions on defining the supply chain map, refer to this page

Supply Chain Roles and Outputs

Flow

The supply chain follows a unidirectional structure: Mining Enterprise→ Depot → Crude smelter→ Fine Refiner→ Cathode manufacturer → Battery manufacturer

Step 5 - List of Indicators

For detailed information on defining indicators, refer to: this page

• Indicator List File

Category Icons

Define icons for each category and external risk indicators.

External risk indicators

Translations of Indicator List:

Please refer to this page on how to upload List of Indicators translations

• List of Indicators translations

Step 6 - Assessments

For detailed guidance on defining assessments, refer to: ASM Cobalt Normative Framework Version 1, RMI Smelter Assessment and EGC Responsible Sourcing Standard.

The files used in this pilot are included below:

• Mine assessment definition and Mine assessment template
• Crude smelter and fine refiner assessment definition

Translations of Assessments:

Please refer to this page for a description of the process of translation

• Crude smelter assessment translation
• Fine refiner translation

Step 7 - Risk Assessments

For guidance on methodology selection, refer to Step 6 - Risk Assessment Methodology directly above.

For weighted average methodology, we currently use the below weights.

Creating Test Data

Often, a sample supply chain is required to demonstrate the system to stakeholders. To create test data, follow these steps:

1. Log in as an Administrator user.
2. For each of the roles that you have configured, create at least one user of that type. To do this you will need to send an invitation to an email account that you have access to.

Note: One email address can only be associated with one account, so you will need access to many email addresses. Refer to your email service provider as they may provide alias email addresses.

3. For each user that you invite, you will need to click on the link in the invitation email to create an account, set a password, and complete the onboarding process.
4. Once all accounts have been created, start at your most upstream point in the supply chain, and log some product purchases, transformations and sales. Be sure to record the invoice numbers, packing list numbers, receipt numbers and product numbers of each of the transactions that you create.
5. Log in as each of the assessors, and record some incident reports.
6. Finally log in as a brand account, and add suppliers to your dashboard. Using some of the document details that you recorded in step 4 above, run a trace on your sample data.